haca.studio
Tell your story, think events.
At haca.studio, we design and deliver seamless, high-impact events for NGOs, EU institutions, and mission-driven organisations. Based in Brussels and working fully remotely across Europe, our team brings clarity, calm, and expertise to even the most complex gatherings. We cover every stage of the event lifecycle, from concept and planning to logistics, on-site coordination, and delivery. Whether you’re organising an international policy forum, a hybrid stakeholder meeting, or a high-level summit, we ensure your event is purposeful, inclusive, and professionally executed. Our services include: • Strategic event planning & programming • Venue scouting & supplier management • Hybrid & in-person event production • Travel, accommodation, and participant coordination • AV setup, interpretation & technical support • Sustainable, carbon-conscious event logistics Our remote-first structure enables us to remain agile, collaborative, and cost-efficient, without compromising quality. Wherever your event takes place, we’re ready to make it happen. 8 people in their team
Speaks English, French, Dutch
6 projects in their portfolioWorks remotely across the globe
Sortlist member since 2023
Founded in 2022
5/5
Services
8 services offered by haca.studio
Description At haca.studio, we are dedicated to making your events not only successful but truly memorable. Our comprehensive event management services ensure that every aspect of your event is meticulously planned and flawlessly executed. Our offerings include: - Full-Service Event Planning: From initial concept to final execution, we handle all aspects of event planning. Our team works closely with you to understand your vision and goals, creating a tailored plan that ensures your event stands out. - Venue Selection and Coordination: Finding the perfect venue is crucial, and we have the expertise to help you choose and secure the best location for your event. We manage all venue-related logistics, including layout planning and vendor coordination. - Programme Development: We assist in developing a detailed event programme that includes speaker selection, session planning, and scheduling. Our goal is to create a seamless flow that keeps your attendees engaged and informed. - Logistics Management: Our team oversees all logistical aspects, including audio-visual support, transportation, accommodation, and on-site management. We ensure that everything runs smoothly, from production, setup to teardown. - Technical and AV Support: High-quality technical support is vital for any event. We provide comprehensive audio-visual services, including equipment setup, live streaming, and technical troubleshooting, to enhance the attendee experience. - Catering and Hospitality: We collaborate with top catering vendors to provide exceptional food and beverage options. Our team ensures that all hospitality elements align with your event’s theme and requirements. - Branding and Décor: Create a visually stunning environment with our branding and décor services. We design and implement custom décor that reflects your brand and event theme, creating an immersive experience for attendees. - On-Site Coordination: Our dedicated on-site coordinators manage every detail during the event, ensuring everything goes according to plan. We handle any issues that arise, allowing you to focus on your guests and content. - Post-Event Analysis: We provide detailed post-event reports and analysis to help you measure the success of your event. O- ur insights include attendee feedback, engagement metrics, and recommendations for future events. At haca.studio, our mission is to transform your vision into reality, creating events that leave a lasting impact. Whether it’s a corporate conference, brand launch, high-level dinner, or networking event, our experienced team is committed to delivering excellence.Skills in Event (17) Event MarketingEvent ProductionEvent ManagementEvent PlanningSponsoringPublic EventCorporate Event ManagementConference PlanningImmersive ExperienceCorporate Event Planning+7Works in Event (6) Review in Event (1) Liese UlenaersClients in Event (4) FiwareTechnology Hardware & EquipmentMental Health EuropeHospitals & Healthcare | internationalZero Emissions PlatformEnergy & Oil | internationalEastern Partnership Civil Society ForumGovernment & Administration | international
Learn more about EventDescription Great events don’t just run smoothly — they also look coherent and considered. At haca.studio, our graphic design services are built to support every visual element of your event, from branding to signage. We design participant badges, backdrops, directional signage, agendas, presentation templates, and custom visuals for print and screen. Whether your event requires a full brand identity or a visual refresh of existing assets, our designers ensure consistency across all formats and platforms. Each visual is crafted to match your event’s tone, audience, and goals, and adapted for multilingual and accessibility needs where required. Our goal: to make your event both functional and visually impactful.Skills in Graphic Design (12) IllustrationPrint DesignLogo DesignVisual DesignCreative DesignImage EditingMockup DesignLogo Graphic DesignPowerpoint Presentation DesignPromotional Poster+2Works in Graphic Design (3) Clients in Graphic Design (2) Eastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about Graphic DesignDescription At haca.studio, photography isn’t an add-on — it’s an integral part of how we document, share, and amplify your event’s impact. Our event photography services are tailored to institutional and public-sector events, where precision, discretion, and professionalism matter most. We work with experienced photographers who understand the unique dynamics of high-level gatherings: capturing keynote moments, behind-the-scenes energy, and meaningful interactions between participants. Whether you need formal documentation for reporting or engaging visuals for post-event storytelling, we deliver high-quality imagery that aligns with your event objectives. From shot lists and access coordination to same-day edits for social media or press coverage, we ensure a smooth, responsive workflow that fits seamlessly into your event programme.Skills in Photography (4) Photo EditingEvent PhotographyProfessional PhotographyPhoto PortraitWorks in Photography (5) Clients in Photography (4) Mental Health EuropeHospitals & Healthcare | internationalZero Emissions PlatformEnergy & Oil | internationalEastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about PhotographyDescription We offer full-service video production tailored for institutional events and NGO gatherings. From pre-event teaser videos to live coverage and post-event highlights, our team supports the entire video workflow. Our services include multi-camera filming, livestream setup for hybrid audiences, speaker coverage, interviews, and editing. We understand the nuances of filming in formal settings and the importance of discretion, security, and quality. We also offer subtitling, motion graphics, and social media cuts to help you share your message with clarity, during and after the event.Skills in Video Production (11) Video MarketingAftermovieVideo EditingVideo ShootingFilm ProductionVoice OverStoryboard WritingFilmingSound EffectsStory Telling+1Works in Video Production (5) Clients in Video Production (4) Mental Health EuropeHospitals & Healthcare | internationalZero Emissions PlatformEnergy & Oil | internationalEastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about Video ProductionDescription Email remains one of the most effective tools for managing event communications. We support your event by crafting and executing email campaigns that guide participants from registration to post-event follow-up. Our team manages: • Invitation campaigns and RSVP tracking • Registration reminders and updates • Event countdowns and logistics info • Feedback surveys and post-event thank-yous Each email is GDPR-compliant, mobile-friendly, and styled to match your event branding. We integrate email tools with registration platforms to ensure smooth data flow and attendee engagement at every stage.Skills in Email Marketing (5) EmailingNewsletterEmail CopywritingDirect MailingEmail Template DesignWorks in Email Marketing (3) Clients in Email Marketing (2) Eastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about Email MarketingDescription Print materials still play a crucial role in the attendee experience — especially at institutional events. We manage the full production process of printed assets: from design and layout to supplier coordination and on-site delivery. Typical printed materials include: • Programmes and agendas • Wayfinding signage • Delegate kits and folders • Name badges and branded stationery • Certificates and evaluation forms We work with trusted print vendors to ensure quality, punctuality, and eco-conscious practices, wherever your event takes place.Skills in Print (9) Print AdvertisingDigital PrintingInvitation PrintingScreen PrintingCatalog and Brochure PrintingCustom PrintingLabel PrintingGreen PrintingSignageWorks in Print (5) Clients in Print (4) Mental Health EuropeHospitals & Healthcare | internationalZero Emissions PlatformEnergy & Oil | internationalEastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about PrintDescription Every great event needs a digital home. We build custom event websites and landing pages that provide essential information, streamline registration, and reflect the professionalism of your event. Our services include: • Custom Webflow builds • Multilingual setup and accessibility compliance • Embedded forms and secure registration • Agenda pages, speaker profiles, and FAQs • Integration with video streams and hybrid tools Each website is designed to support your event’s logistics and branding, and to be a functional tool for both organisers and participants.Skills in Website Creation (6) Website DevelopmentResponsive Web DesignWeb ContentSmall Business Web DesignWebsite DesignWebflowWorks in Website Creation (3) Clients in Website Creation (2) Eastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about Website CreationDescription Sound is critical to every event experience. Our audio production services ensure that everyone hears what matters — whether they’re in the room or joining remotely. We handle: • On-site PA systems and microphone management • Audio recording and editing for session archives • Podcast-style post-event wrap-ups • Sound mixing and voiceover production • Technical support and live monitoring Our experienced technicians work hand-in-hand with venue staff and interpretation teams to deliver consistent, high-quality sound throughout your event.Skills in Audio Production (3) Podcast RecordingStudio RecordingAudio RecordingWorks in Audio Production (3) Clients in Audio Production (2) Eastern Partnership Civil Society ForumGovernment & Administration | internationalEIT HEI InitiativeGovernment & Administration | international
Learn more about Audio Production
Team
8 members in haca.studio's team
Storyhaca.studio is a globally remote team delivering innovative solutions. From Brussels, we specialise in event management, concept creation, event strategy, execution, design, photography, video, and web creation, turning visions into exceptional realities.
Reviews
1 review for haca.studio
5/5
(1 reviews)
LU
Liese UlenaersN/A at N/A
ServiceEvent
Vibrant and customer-focused team of professionals with great experience that you can trust to take charge of all your event needs and take it to the next level.
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